On May 14, FMCSA retired its legacy systems and moved everything to MOTUS. PollyAI's carrier data stayed current, so you keep reaching newly registered carriers while the rest of the market catches up.
If you write trucking insurance, you have probably felt it already. Carrier lookups going stale, dashboards showing data that is a week old, agents in the forums asking when their tools will sync again. The cause is the biggest change to carrier registration data in years: the FMCSA MOTUS rollout.
Here is the plain-English version of what changed, why some tools went dark, and how PollyAI kept your carrier data current through the cutover.
MOTUS is the FMCSA's new USDOT Registration System, rolling out through 2026 to replace the older registration tools. It is built to strengthen oversight, reduce fraud, and modernize how carriers register and stay current.
For carriers, MOTUS becomes the single home base to apply for a USDOT number and operating authority, submit biennial updates, manage insurance filings, and keep company information current. It adds Login.gov identity verification at account setup, which roughly 800,000 existing registrants have to pass through.
On May 14, 2026, FMCSA retired the legacy registration systems and moved registration into MOTUS. You can read the agency's own overview on the FMCSA Move into MOTUS page.
Most carrier-data tools were built to pull from the legacy registration systems. When those systems were retired on May 14, any tool still pointed at the old endpoints lost its live source. Until each one re-points its integration at MOTUS, its data can lag, which is exactly the stale-dashboard problem agents started reporting right after the cutover.
The identity-verification step adds a second wrinkle. New registrants now have to clear Login.gov plus a third-party identity check before their record is fully active, so there is a gap between "applied" and "showing active" that did not used to exist. The next few weeks of the rollout will stay bumpy as the phased launch settles.
Here is the part that trips people up. FMCSA carrier data is still public. The public can search registration records in MOTUS and download carrier data through Data.Transportation.Gov. But public is not the same as usable, and that gap is exactly where the work is.
Raw FMCSA data is a firehose. To turn it into something you can act on before a competitor does, you need it the day a carrier registers, deduplicated, filtered to your states and the lines you write, matched to real contact information, and dropped into an outreach workflow that goes out under your own name. Downloading a giant public file once a month does not get you there. Speed and structure do.
PollyAI rebuilt its pipeline around the new FMCSA data landscape early. That is the whole point: while other tools re-sync to MOTUS, your carrier data stayed current, so you keep reaching newly registered carriers without missing a beat.
Big industry changes reward the agencies that adapt first. When the data landscape shifts, there is a window where the agencies that are ready pull ahead of the ones still adjusting. The MOTUS rollout is that kind of window, and moving early on the new data is the advantage. For the full background, read our rundown on what FMCSA MOTUS means for insurance agents.
The transition did not change the workflow PollyAI was built around. New authorities still land daily, and you still work them the same way:
New authorities keep flowing into PollyAI every day, sorted by grant date, so the freshest ventures sit at the top of your call list even through the MOTUS cutover.
Narrow to your states, power-unit range, cargo types, and the lines you actually write before you spend a minute dialing.
Launch an introductory email sequence that sends from your own domain, not a generic noreply address, so new carriers hear from your agency directly.
Move replies and engaged carriers into your pipeline and track every touch in one workflow, instead of bouncing between a public portal, a spreadsheet, and your inbox.
Here is how a tool still re-syncing to MOTUS compares to PollyAI on what matters most right now, while the data landscape is in flux.
| During the MOTUS cutover | Tool still re-syncing | PollyAI |
|---|---|---|
| Carrier data current through May 14 | Lagging | Current |
| New authorities delivered daily | Interrupted | Yes |
| Filter to your states and profile | Varies | Yes |
| Outreach from your own domain | Rare | Yes |
| Pipeline tracking in the same place | No | Yes |
| Transparent pricing | Varies | On the pricing page |
PollyAI is one of the few FMCSA-native platforms with prices on the public site. The base platform is 39 dollars per month. State bundles are 40 dollars per month each and include full FMCSA census data for that state: new authorities, contact details, VIN data, insurance expiration dates, and roadside activity. Pick the states you write business in. The full pricing page has the current numbers and the tier comparison.
MOTUS is the FMCSA's new USDOT Registration System, rolling out through 2026 to replace the older registration tools. It is the single place carriers apply for a USDOT number and operating authority, submit biennial updates, manage insurance filings, and keep company information current, with Login.gov identity verification added to reduce fraud.
FMCSA retired its legacy registration systems on May 14, 2026 and moved registration into MOTUS. Carrier data is still public and searchable, but the systems that third-party tools used to pull from changed, which is why some platforms showed stale data during the cutover.
Yes. Carrier registration data remains public. The public can search registration records in MOTUS and download carrier data through Data.Transportation.Gov. What changed is the speed and structure of how that data comes out, which is the part that takes work to turn into a usable lead.
Tools that pulled from the legacy registration endpoints lost their source when those systems were retired on May 14. Until each tool re-points its integration at MOTUS, its data can lag. PollyAI re-pointed early, so its carrier data stayed current through the cutover.
PollyAI rebuilt its pipeline around the new FMCSA data landscape early, so newly registered carriers keep flowing into the platform every day. You can pull new authorities in your states, filter to your book, and run outreach from your own domain without waiting for a tool to catch up.
39 dollars per month for the platform. 40 dollars per state bundle. Newly registered carriers delivered daily, current through the transition, no demo gate.
Get StartedRelated reading: What FMCSA MOTUS Means for Insurance Agents and New Authority Leads, Delivered Daily.