PLATFORM OVERVIEW

The Operating System for
Trucking Insurance

PollyAI isn't just a database. It's a complete workflow engine designed to help you find, verify, and quote motor carriers faster.

The FMCSA Marketplace

Stop buying stale lead lists. Get direct access to the live FMCSA census database. Our marketplace syncs nightly to give you the most accurate view of every motor carrier in your territory.

  • Smart Filtering: Search by State, Fleet Size, Cargo Type, and Active Authority Date.
  • X-Ray Vision: See exactly when current insurance policies expire across your target market.
  • Instant Conversion: Push hot prospects directly from the marketplace into your sales pipeline with one click.
PollyAI FMCSA Marketplace Interface

Visual Sales Pipeline

Trucking insurance sales cycles are complex, involving multiple touches over several weeks. PollyAI keeps the chaos organized with an intuitive, drag-and-drop workflow.

  • Lifecycle Tracking: Move deals visually from "Qualifying" to "Quoting" to "Bound."
  • Stalled Deal Alerts: The system automatically highlights leads that haven't been touched in 7 days.
  • Nylas Email Sync: Send and receive prospect emails directly inside the pipeline.
Sales Pipeline Kanban Board

Instant Data Enrichment

Manual data entry kills productivity. When you pull a carrier into your pipeline, PollyAI automatically aggregates their entire FMCSA history into a single, clean profile.

  • Auto-Fill Records: We instantly pull the Company Name, Address, and Cargo parameters.
  • VIN Decoding: PollyAI translates raw VINs from roadside activity into exact Year, Make, and Model data. See what each carrier actually drives.
  • OOS Filtering: View 24 months of Out-Of-Service violation history. Slice by violation type and year before you prepare a quote.
  • Cargo Type & Parent Company Grouping: Roll up affiliated DOTs under a single parent so multi-entity fleets show up as one prospect, not five.
Lead Detail View with Auto-filled Data
NEW IN v1.3

PollyIQ Carrier Reports

One URL. Every data point. The PollyIQ Report consolidates everything PollyAI knows about a carrier (authority status, safety scores, crash history, inspection citations, equipment, and 24 months of roadside activity) into a single, scrollable dossier you can review before a call or share with an underwriter.

  • Crash Summary: At-a-glance crash totals and severity breakdowns at the top of every report.
  • Inspection Citations: Drill into the specific violations behind every inspection. No more guessing what an OOS flag actually means for this carrier.
  • Equipment & Activity in Context: See VINs, equipment counts, and 24 months of roadside activity alongside the safety record.
  • Built for Call Prep, Quoting, and Renewals: Pull a report before a call, share it with an underwriter, or use it for renewal review.
PollyIQ Carrier Report dossier showing safety scores, equipment, and roadside activity
WORKFLOW TOOLS

Stay organized as your book grows

Custom Tags

Organize your book the way your brain actually works. Tag carriers, leads, and customers with any labels that matter to you, then filter and segment across PollyAI.

In-App Notifications

Stop refreshing. The notification center surfaces system alerts, task reminders, and activity on your leads and customers right inside PollyAI.

Built for Speed & Scale

A modern technology stack ensuring 99.9% uptime and lightning-fast workflows.

Enterprise Security

Your book of business is encrypted and secure. We use bank-grade SSL and isolated databases so your agency's data remains private.

Mobile Ready

Working from the road? Access your entire database, pipelines, and contact info from any smartphone or tablet. No app download required.

Nightly Sync

We monitor the FMCSA servers constantly. If a carrier changes their primary address, adds a truck, or updates their authority, you'll see it.

SEE IT YOURSELF

Ready to speed up your pipeline?

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