Fresh motor carrier prospects pulled live from FMCSA records. VIN-decoded equipment, out-of-service history, and contact details on every lead. Transparent state-bundle pricing.
If you write trucking insurance, dispatch loads, or sell into newly active motor carriers, you already know the problem. The agent who reaches a new authority first usually wins the relationship. The agent who buys a static list of motor carrier leads from a generic data broker is usually calling the same carriers everyone else already called.
PollyAI is built for the first kind of agent. This page covers what DOT leads are, how PollyAI sources them, what is inside each lead, and how the platform turns FMCSA data into outreach.
A DOT lead is a motor carrier prospect built from public FMCSA records. The record is identified by the carrier's USDOT number and includes authority status, operating profile, equipment, safety history, and contact details.
Insurance agents use DOT leads to identify carriers that match their underwriting profile. Freight brokers use DOT leads to find capacity. Compliance and safety vendors use DOT leads to identify carriers in need of services. The data behind motor carrier leads is public, but most of the value is in how quickly you can filter it, how recent it is, and how easily you can reach the carrier.
A newly granted motor carrier authority needs insurance, factoring, and load access on day one. By day seven, most of those decisions are locked in. By day thirty, you are not selling against need, you are selling against another vendor's contract.
Static lists go stale on a clock you do not control. A spreadsheet exported on Monday is already wrong by Thursday: authorities flip active, carriers add power units, insurance expires, a driver picks up an out-of-service violation. Every one of those changes is a buying signal. Static lists miss all of them.
Live DOT lead platforms work differently. Every search reflects the current FMCSA record. New authorities appear in the platform within hours of being granted. That is what lets a trucking insurance agent run the same morning routine every day and find new prospects to call before the competition has finished their coffee.
A DOT lead is only as useful as the data attached to it. A USDOT number and a phone number is a starting point. A USDOT number plus 24 months of roadside activity plus VIN-decoded equipment plus insurance expiration date is a sales call.
Every DOT lead in PollyAI includes:
USDOT and MC numbers, active or inactive status, power unit and driver counts, cargo types, and the states each carrier is authorized to operate in. Filter your prospect list to the exact carriers you want to write.
17-character VINs from roadside inspections decoded into Year, Make, and Model. You know what the carrier is actually running before you pick up the phone, not after.
Two years of OOS violations, filterable at the driver and vehicle level. Find clean fleets you actually want to write. Avoid the carriers that will hurt your loss ratio.
Time your outreach to when the carrier is actually shopping. Pull a list of authorities with expirations in the next 30, 60, or 90 days and put them at the top of your pipeline.
Phone numbers and email addresses pulled from FMCSA filings, plus the option to enrich and verify before outreach. Cold-call into a verified person, not a disconnected line.
The platform was built around what trucking insurance agents already do every morning. PollyAI calls it the 15-Minute Morning: source, filter, campaign, pipeline. The same loop, every day, before 8:15 AM.
The point is not the tooling. The point is that the data, outreach, and tracking live in one workflow. You stop bouncing between FMCSA SAFER, an Excel export, a generic CRM, and your inbox.
Three approaches dominate the market. Here is how they compare on the things trucking insurance agents actually pay for.
| Capability | Static DOT list | Generic CRM | PollyAI |
|---|---|---|---|
| Live FMCSA data | No | No | Yes |
| VIN-decoded equipment | No | No | Yes |
| 24 months of OOS history | No | No | Yes |
| Insurance expiration filtering | No | No | Yes |
| Email from your own domain | No | Sometimes | Yes (via Nylas) |
| Pipeline tracking | No | Yes | Yes |
| Transparent pricing | Per record | Demo gate | On the pricing page |
PollyAI is one of the few FMCSA-native platforms with prices on the public site. The structure is simple. You pay $39 per month for the platform. You add state bundles at $40 per month per state. A state bundle gives you full FMCSA census data for that state: every active authority, contact details, VIN data, insurance expiration dates, and roadside activity.
Pick the states you write business in. If you are a Texas-and-Oklahoma agent, you pay for Texas and Oklahoma. If you operate nationally, the enterprise tier covers the full footprint. The full pricing page has the current numbers and the comparison between tiers.
DOT leads are motor carrier prospects sourced from FMCSA records. A DOT lead is identified by the carrier's USDOT number and typically includes authority status, fleet size, contact information, and operating profile. Insurance agents, freight brokers, and capacity managers use DOT leads to target carriers that match a specific profile.
PollyAI pulls from FMCSA's census and roadside activity feeds. New authority grants appear in the platform within hours of being published. This is the difference between calling a carrier the same week they become active versus calling them three weeks after every other agent.
PollyAI uses transparent state-bundle pricing. The base platform is $39 per month. Each state bundle is $40 per month and includes full FMCSA data for that state. No demo gate, no minimum commitment. See the pricing page for current numbers.
Static lists go stale on export. PollyAI is live. Every search reflects the current FMCSA record. You also get outreach campaigns from your own domain, response tracking, and a pipeline, all in the same workflow.
Yes. Every roadside inspection record includes the VIN of the tractor that was stopped. PollyAI decodes the VIN into Year, Make, and Model on every carrier profile. You see what the fleet is actually running before the call.
All 50 states. Carriers are purchased as state bundles so you only pay for the states you write business in.
Yes. Freight brokers use the same FMCSA data to find capacity. Factoring companies, ELD vendors, and safety services use it to find new authorities that need their offering. The motor carrier leads in PollyAI work for any seller whose buyer profile matches a filter on FMCSA data.
$39 per month for the platform. $40 per state bundle. No demo gate, no minimum, transparent on the pricing page.
Start Searching CarriersWant the long-form playbook? Read How to Prospect New Trucking Authorities or Speed to Lead for Insurance Agents.